The Scanner by Vend app turns your Android device into a powerful mobile barcode scanner. Count inventory using the camera right from your mobile phone or tablet with no additional hardware required.
To sign in to Scanner by Vend using your Vend Account details follow the steps below:
1. Tap the Account tab and then tap the Sign in to Vend button.
2. Enter your Vend store URL and tap Next
3. Next, enter your account email/username and password you use to sign in to your Vend store, then tap Sign In
Select any existing counts shown in the Current view to get started OR, to create an Inventory Count in Scanner, tap the + button in the top right corner of the screen.
Choose whether to Count Now or Schedule Count for a later date.
If you choose Count Now you will be asked to specify which outlet the count will be taking place in (Outlet) and to name the count (Count Name).
If you choose Schedule Count you will also need to specify the future start date and time for this count.
Once you have made one of the above selections, you will then need to choose which products to include in your count. You can either choose to include All Products or Specific Products.
If you choose Specific Products you can specify which products you'd like to include in the count by filtering by product name, supplier, brand, type, tag or SKU.
Tap Start in the top right to start counting now or Save if you have scheduled this count for a later date.
The first time you start a count in Scanner, Scanner will need to process a full sync of your product database. This can take some time depending on the size of your product catalogue but will only need to be performed once.
To begin counting products, use the in-app camera to scan a product barcode.
You can also manually input the quantity of a product by tapping on it from the list.
Once you have finished counting all your products, tap Finish in the top right of the app. Your count will now be ready for review and approval in Vend.
Reviewing your count
Once your count is submitted, you'll need to review your counted items in Vend on a Mac or PC.
To do this, open Vend on your Mac or PC and navigate to Inventory -> Inventory Count. Find the in-progress count from the list.
Click this count and click review.
When you open the review page, you will see five tabs along the top:
- Unmatched: This lists all items that had a count greater or less than the expected amount. This includes items where you expected a negative amount and counted 0.
- Matched: This lists all items you've counted where the total counted equals the expected amount.
- Uncounted: This lists all items where the total counted is 0. This includes items with an expected count of 0.
- Excluded: Any items you manually exclude from your count.
- All items.
Review the items in your count, especially the unmatched and uncounted items. If you have discrepancies, you can:
Tick the box next to an item, and choose to exclude the item from the count, OR
Tick the box next to an item, and choose 'Recount items'. This will set the count for these items to zero, so you can count the items again.
Click 'Resume Count' at the bottom of the page, and count the items again.
At the bottom of the page, you will see the overall unit gain and loss as well as the cost totals.
Once you've checked and confirmed your count, and are satisfied all items are accounted for, click 'Complete'.
Remember, don't do this until ALL of your staff have completed and saved their counts on their Android devices.
If you have any uncounted items, we'll alert you, as the inventory count for these items will be set to 0 when you click submit.
Once you've clicked complete, the count will now show in the completed list in both Scanner and Vend.