Setting up Quick Keys for Vend on iPad

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Quick Keys are managed using templates. You can create multiple templates, giving you the flexibility to optimise layouts for different stores, as well as for different occasions such as big sale times.

Quick Key templates sync between the web application and the Register app. You can create these on Mac and PC, or use the below steps to create a template on iPad. 

Set up a Quick Key template

Create a Quick Key template

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1. Tap the Menu button on the top left of the Vend Register app to open the sidebar
2. From the sidebar, tap Settings and then Quick Keys
3. Tap New layout
4. Name your layout
5. Once you have named the Quick Key template, tap Create

  Tip

This layout can be accessed for all registers in all outlets, so make the layout name specific if need be.

Adding Quick Keys to a template

1. Tap the Menu button on the top left of the Vend Register app to open the sidebar
2. From the sidebar, tap Settings and then Quick Keys
3. Locate the layout you want to add Quick Keys to.
4. Tap Edit
5. Tap Edit Quick Keys

In the search field on the left, search for your product. You can search by name, handle, SKU, or product tag. This search will display any single products, composite products, and the parent product for variants in your search. You can also scan the product barcode to find it.

Once selected, the product will appear on your Quick Key template.

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You can have more than one page of Quick Keys — there is no maximum number. Swipe left to access the next page.

You can also move products you have already added to a new page. Press and hold the product, and drag it to the edge of the layout. The next page will appear.

Your changes will be automatically saved.

Adding Quick Key Folders to a template

You also able to group Quick Keys together into a folder. To do this, tap and hold a product and then drag it on top of the product you would like to group it with. This will create a folder.

You can then tap and hold any other product and drag it on top of the folder to add it. Alternatively, tap the folder to open it, and use the search bar to find the products you want to add.

Each folder can be renamed or changed colour by tapping the folder to open, and then tapping the pencil in the top left corner.

  Tip

You can decide whether you would like to leave this folder open after selecting a Quick Key from it. This can be useful if you often add multiple products from a single folder into a sale.

Edit Quick Key or Folder

You can edit the following:

  • Product label (name on the Quick Key)

  • Choose whether to show the image or not

  • Choose the colour. This can be helpful for categorising products, so it's easier for your staff to find them.

  • You can also tap and hold the product. This will allow you to drag it to a different position on the Quick Key layout

Remove a Quick Key or Folder

Tap and hold the Quick Key or Folder. A grey bar will appear on the left-hand side of the screen. Drag the key to this bar.

If you have added a product to a folder, but you want to move it back to the main screen, you will need to delete it from the folder and re-add it on the main screen.

Assign a Quick Key template to a register

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1. Make sure you are signed into the correct register on the Vend Register app
2. Tap the Menu button on the top left of the Vend Register app to open the sidebar
3. From the sidebar, tap Settings and then Quick Keys
4. Tap the layout you want to assign. It will turn blue and say Current Layout

Duplicate a Quick Key Template

Once a template is set up, you can duplicate it, make adjustments, and save it as a new template. to do this:

1. Tap the Menu button on the top left of the Vend Register app to open the sidebar
2. From the sidebar, tap Settings and then Quick Keys
3. Locate the layout you want to duplicate
4. Tap Edit
5. Select Duplicate. A new layout will be created with the tag (copy)
6. Tap Edit and select Rename to rename the new template.

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Delete a Quick Key Template

If you are no longer using a Quick Key template, it can be deleted, provided it is not assigned to a register.

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1. Tap the Menu button on the top left of the Vend Register app to open the sidebar
2. From the sidebar, tap Settings and then Quick Keys
3. Locate the layout you want to delete
4. Tap Edit
5. Tap Delete

Delete or deactivating a product

Your Quick Keys are regularly synchronised with our servers. If you add new variants to a product or change prices or other details, these will update the next time your Quick Keys sync.

If you change a product to 'inactive' in the web app or delete the product, the next time your Quick Keys sync, the key will be greyed out. If the product is permanently inactive, you may like to remove this key from your template, by editing the Quick Key layout.

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