Setting up your product catalogue

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Vend caters for many different types of retailers, each with specific goals and needs; which is why we offer a range of data fields to capture your product catalogue. Adding your product catalogue into Vend is essential, however entering data into every field isn’t. Each field has its own purpose in Vend and is used to achieve different goals.

To make setting up your product catalogue as simple as possible and to ensure you achieve your goals, we've broken down exactly what each field is used for and how you can get the most from it.

We've broken this down into three goals:

Just Get Selling + Optimize Inventory Management + Sell Online

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We understand the desire to get selling fast, so here's all the information you'll need, and how it will benefit you, if you want to Just Get Selling

Click the field name to quick jump to: Name, SKU Code, Handle, Classification, Supply Price, Current Inventory, Tax, Retail Price, Attribute, and Value.

Field Name Description Requirements
Name

This what your product is called; e.g "Tiger T-shirt".

The Name will form the cashier-facing product name on the sell screen. It will also be displayed on customer-facing material, such as receipts and printed on labels.

It is also used for Admin-facing functions, i.e reporting and stock orders/transfers.

The Name can have letters, numbers, and symbols in this field but do not include #, $, or & symbols. Each standard product name must be unique.

If your product is a variant, the Name will be used alongside the Handle to validate variant products in CSV imports. All variant products within the same family MUST have the same Name and Handle.

 

SKU Code

The SKU (Stock Keeping Unit) Code for your product.

One of the biggest benefits to retailers is the ability to use a scannable product barcode as the SKU, which allows you to scan the barcode on the sell screen in order to add it to a sale.

The SKU also adds a uniquely identifiable metric in reporting that allows you to drill down to a specific product.

Every product must have a unique SKU. Make sure it only has letters and numbers. You cannot have spaces or symbols in here.

This can be your own existing identifier or an existing barcode number on the product. 

If you don’t have existing SKUs, Vend can automatically generate unique SKUs for your products.

Multiple SKUs can be captured on one product, see the + Optimize Inventory Management tab for more.

 

Handle

The Handle is an important identifier for variant products. 

The handle is also important when it comes to e-Commerce integrations and SEO, which you can read more about under the + Sell Online tab.

The Handle is unique from the SKU. If you are adding products individually via the Add Product page, the handle is automatically generated by Vend and will not be visible or editable.

If you are using a CSV/XLSX to bulk import your products, the handle field is visible.

When adding variant products, the Name and Handle MUST be the same — this is how Vend recognises the products are variants within the same family.

If you aren't creating variant products, but are using a CSV/XLSX to add products, we advise you to leave the handle field blank.

 

Classification 

This is the type of product that you are creating.

  • Standard products allow you to create a single, standalone product.
  • Variant products allow you to create a product that is offered with different attributes and/or values. E.g size, colour, flavour, etc.
  • Composite products allow you to sell standard products that have been bundled together into one special product. This simplifies sell screen operation and reporting.

For more on Standard Products

For more on Variant Products

For more on Composite Products

Supply Price

The regular Supply Price for your product (excluding tax).

The Supply Price is added when creating a product. This is the value that you purchase the item for per unit excluding tax from the supplier.

If your product price fluctuates, you can specify the exact supply price for each order when you complete a stock order.

 

It is strongly recommended to include a Supply Price when creating products. This enables accurate reporting/accounting as Supply Price directly affects both Cost of Goods Sold (COGS) and Average Cost.

If the Supply Price isn't added before a sale is made with the product, the COGS will be calculated at $0 and affect the Average Cost and reporting.

Current Inventory

The Current Inventory is the quantity of each product available at an outlet.

This allows you to monitor stock levels within Vend for accurate sale and replenishment data.

Current Inventory needs be added to a product BEFORE any sales of the product are made and AFTER a Supply Price is added.

Tax

The Tax rate allows to charge tax at the product level.

This is automatically set to your default tax rate and can be changed to suit the desired product tax rate.

The Tax rate will need to be created before applying it to a product. These can be added/managed by navigating to Setup -> Sales Taxes

Retail Price

This is the dollar value that a product will be sold for.

It offers the ability to set, edit and maintain the price your customers will be charged for a product.

Tax exclusive stores:
This is the price of your product BEFORE tax is added

Tax inclusive stores:
This is the price of your product INCLUDING tax

Attribute (variants only)

The Attribute (for Variant Products) allows you to create and sell products that fall within the same family but are offered in variations.

This makes adding a variant product to the sell screen quick and accurate. It also streamlines product management and reporting.

The Attribute needs to define the type of variation that the product is offered in. E.g. "colour", "size", or "flavour".

A variant product can have up to three individual attributes.

Value (variants only)

The Value (for Variant Products) allows you to create and sell products that fall within the same family but are offered in variations.

This makes adding a variant product to the sell screen quick and accurate. It also streamlines product management and reporting.

The Value needs to define the type of variation for the selected attribute. E.g. "red", "large", or "strawberry".

Each variant product can have up to 200 values total.

Additional Information

How to Add a Single Product
How to Bulk Import Products

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