Order Numbers and Stock Return Numbers


Latest update: - Mikey Jarvis

Vend now allows you to add order or return numbers to your orders or stock returns for easier order tracking and supply chain management.

These order/return numbers are on by default and will automatically generate when you create an order or stock return from the Stock Control screen.

Important The prefix and order/return number will show on the email form once you have sent the supplier your order or return.


Order Numbers:


Customising your order number sequence and/or order number prefix:

To customise your order number sequence and/or order number prefix, navigate to Setup - Outlets and Registers, click on the outlet you are performing your order on and select edit outlet in the top left of the page.

Once here, changed the existing number and/or prefix to your liking and click Save Outlet.


Turning off order numbers:

You can also turn off your order number sequence and order number prefix from the outlet settings screen. To do this, navigate to Setup - Outlets and Registers, click on the outlet you are performing your stock returns on and select edit outlet in the top left of the page.

Once here, remove the existing number and prefix and leave the fields blank. Next time you create a order, the order number field will be blank.

Tip: You can manually add an order number to your order by filling in this blank field on the create stock return screen.


Search using order numbers:

You can also search for any existing orders using the order number prefix and/or order number as a reference.

To do this, follow the steps below:

1. Head to the Stock Control screen by navigating to Products -> Stock Control.

2. Choose the order status from the left hand dropdown menu

3. Type in the order number for the order you're looking for and click Update

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The list below should now contain the order you are looking for.

Tip: You can also sort your list of orders by the number column.


Supplier Return Numbers:


Customising your supplier return number sequence and/or return number prefix:

To customise your return number sequence and/or return number prefix, navigate to Setup -> Outlets and Registers, click on the outlet you are performing your stock returns on and select edit outlet in the top left of the page.

Once here, changed the existing number and/or prefix to your liking and click Save Outlet.


Turning off return numbers:

You can also turn off your return number sequence and return number prefix from the outlet settings screen. To do this, navigate to Setup - Outlets and Registers, click on the outlet you are performing your stock returns on and select edit outlet in the top left of the page.

Once here, remove the existing number and prefix and leave the fields blank. Next time you create a stock return, the return number field will be blank.

Tip: You can manually add a return number to your supplier return by filling in this blank field on the create supplier return screen.


Search using return numbers:

You can also search for any return numbers using the return number prefix and/or return number as a reference.

To do this, follow the steps below:

1. Head to the Stock Control screen by navigating to Products -> Stock Control.

2. Choose the return status from the left hand dropdown menu

3. Type in the return number for the order you're looking for and click Update

The list below should now contain the order you are looking for.

Tip: You can also sort your list of supplier returns by the number column.

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