Getting Started with Worldpay Integrated Payments


Latest update: - Nat Dudley

Important: If you are looking to get set up with Worldpay for the first time, we have a new and improved way of integrating Worldpay with your Vend store. For more information, click here.


Worldpay Integrated Payments are an integrated card payment provider. They are fast, secure, and easy to use. Worldpay Integrated payments run via Dejavoo payment terminals and:

  • Are available to US retailers
  • Accept all major US credit cards
  • Have no setup fee
  • Provide the first terminal free
  • Offer no term contracts

You can read more about Worldpay Integrated Payments here.

This article includes:

Who can use Worldpay Integrated Payments

Worldpay Integrated Payments are available to US retailers using:

  • Vend on a Mac
  • Vend on a PC
  • Vend Register app on iPad (Click here for setup instructions)

How do I sign up for a Worldpay Integrated Payments account?

Exising Worldpay Integrated Payments Customer:

Get in touch with the Worldpay integrated payments team at this number: 970-335-4893

New Worldpay Integrated Payments Customer:

If you do not already have an account, click here to get started.

Once you receive your new hardware, you can contact Worldpay Integrated Payments Support for help with setting up your terminal with Vend.


Setting up Worldpay Integrated Payments

Once you've received your terminals from Worldpay, you're ready to start setting up Worldpay Integrated Payments in Vend.

Important: You won't be able to complete the following steps until you've registered with Worldpay.

Create the payment type in Vend

1. Log into your Vend store. Open the 'Setup' tab. (On the Vend Register iPad app this can be found under Dashboard - Setup)

2. Select 'Payment types'

3. Click the 'New Payment Type' button.

4. Choose 'Worldpay Integrated'

Set up each terminal

The following steps will need to be followed for each Dejavoo terminal you want to use. You can complete these steps on any computer, provided it's connected to the same network as the payment terminal.

Important: Each terminal can only be paired with one Register at a time.

Connect the Worldpay supplied terminal

1. Plug your terminal into your Internet router using an Ethernet cable (they need to be on the same network!)

2. Connect the terminal power

3. Turn the terminal on.

4. The screen should say 'POS Online.'

5. You will be asked to set the time on your payment terminal, please ensure this is correct as this will have an impact on the daily batch and settlement.

Connect the terminal to your Vend register

1. If you don't already have the payment type open, navigate to the Payment Types tab on the Setup page. Then, find the 'Worldpay Integrated' payment type, click 'Edit'.

2. Click 'Configure your Worldpay Integrated account with Vend'.

3. A prompt will open stating 'Worldpay Integrated Payment would like access to your Vend Account'. Click the 'Allow Access' button.

4. Enter the serial number of the terminal you want to pair with this computer (It's on the back of the Dejavoo terminal.)

5. Hit 'Next'.

6. We'll send a test transaction for $0.01 to make sure the terminal is connected and working.

7. In Vend, select 'Yes' to accept, then on the terminal choose 'x' to cancel.

8. If you have more than one register, choose which register you'll be using this terminal with.

9. Hit 'Next'.

10. Fill in your contact information and click 'Finished.'

11. This terminal is now set up.

If you're having trouble with connecting the terminal to Vend, contact help@vendhq.com

Repeat the above process for each terminal you need to connect.

When you open the Sell Screen, you may need to refresh your data. Click the green 'online' button at the bottom of the page, and select 'Reset Data'.

Connecting your Dejavoo terminal to your WiFi network (optional):

When you receive your Dejavoo terminal, you may want to connect it to your wireless internet rather than plug it into your router directly. To do this, follow the steps below:

1. From the Terminal's Idle screen press the Enter/OK Key

2. Enter the Manager Password: 1234

3. Go to Utility then press Enter/OK

4. Enter the manager password again

5. Navigate to Communications then press the Enter/OK Key

6. Arrow down to Local then press Enter/OK

7. Choose WIFI and pick the network you want to connect.

Note: The security protocol you need is WPA2

8. Next, go to Configure and set a password/passcode.

9. After entering passcode press the yellow key twice then go to Connect. Once it's connected press the Red or Yellow key until you are back on the POS > online or the Idle screen.


Reassign a terminal to a new register

If you want to use a terminal you've already connected with a different register, you'll need to reassign it.

1. Open the Setup page

2. Choose 'Payment Types'

3. Find 'Worldpay Integrated' and select 'Edit'.

4. Click 'Configure your Worldpay Integrated Account with Vend'.

5. A prompt will open stating 'Worldpay Integrated would like access to your Vend Account'. Click the 'Allow Access' button.

6. Enter the serial number of the terminal you want to reassign.

7. You will see an error message advising this terminal is already connected. Click the highlighted area.

8. You'll be asked to confirm you want to reassign the terminal. Click 'Yes'.

9. We'll send a test transaction to the terminal.

10. In Vend, select 'Yes' to accept, then on the terminal choose 'x' to cancel.

11. If you have more than one register, choose which register you'll be using this terminal with.

12. Hit 'Next'.

13. Fill in your contact information.

14. Click 'Finished.'

15. This terminal is now set up.


Taking a payment

In the Vend Sell Screen:

  1. Add your items to the sale and click 'Pay'
  2. On the payment screen choose 'Worldpay Integrated'
  3. Vend will show 'Waiting for card swipe'
  4. The payment terminal will show the amount to pay.
  5. Your customer can then tap, swipe, or insert their card to complete payment.
  6. Vend will show you whether the transaction is accepted or declined.

Processing a manual transaction on Worldpay:

To do this, start by following the process above. When the Dejavoo terminal asks the customer to "Tap, Swipe or Enter Card#", select "Enter Card#". By selecting "Enter Card #” you will be able to manually process the card securely.

Processing a return

Returns are processed using the standard Vend return process. You can see this here.

Once you've selected Worldpay as the return type, the transaction will be sent to the terminal.

A manager will need to authorise the return using their password on the terminal.


Troubleshooting

I've lost internet access, can I still run a transaction?

There are a few ways to run a credit card transaction if you have no internet connection in your store.

Worldpay offers a 'Voice Authorisation' service (detailed in your original welcome letter) so you can call and authorise the credit card over the phone, to be processed and completed fully later.

The terminal says "Credit Sale" on the display

This happens when your terminal isn't properly connected to Vend anymore. This could be a problem with internet access at your store.

Check that your terminal is connected to Internet router, and you can access other web pages on your computer.

If you've checked that the Internet in your store is working, there may be a temporary issue connecting to Worldpay payments.

You may still be able to process an offline payment - this is outlined in the question above.

My customer has recieved a chargeback, where can I find the receipt?

To find the chargeback receipt, you will need to login to the Dejavoo merchant portal. Once you're in the Portal locate and click on the specific transaction that you're looking for. Under each transaction there should be a receipt icon. Click on the receipt icon to view the full receipt as well as the customer's signature.

The terminal displays 'POS Online' but does not light up when I attempt to pair it to a register

Please confirm the terminal and the Vend register are both on the same local network (they must be on the same subnet). You may also follow the steps above to Reassign a terminal and run through the pairing process again to make sure it was completed successfully.

If you're not sure what this means or need some help with this please contact us here.

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