How do partial payments against layby sales post to Xero


Latest update: - Lauren Taylor

When applying a partial payment to a layby sale, these appear slightly differently to regular sales when posted through to Xero on the EOD register closure report.

In the Vend register closure summary, full value of the sale is reported; however, if only a partial payment is applied, then it is _ only this payment value which will post through to Xero _ . A summary of all Layby and Account sales AND payments is at the bottom of each register closure summary report (See below)

For example, a Layby sale for a product with a price of $1000, but a deposit of only $100 taken, appears in your sales history like so:

Layby_in_History.png

In the register closure, this will appear as a sale of $1000, with a payment of $100 applied against it.

Layby_in_Register_Closure.png

When this register closure gets sent through to Xero, it should come through as a reconciled Accounts Receivable invoice.  Payments received must balance against sales taken to show a total invoice value of $0. Vend payments are then reconciled against any money received via your bank feeds or cash entries.

In our example, as you have only paid $100 off a sale with a total of $1000, then the total of the sale items will be divided by the  fraction of the payment that was received. In our example, this would mean that the quantity that is recorded on the Xero invoice would be 0.1 of the item valued at 1000, in order to balance the invoice.

Layby_shown_in_Xero.png

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