What are Product Variants and How Do I Set Them Up?


Latest update: - Team Vend

Product variants are made up of a parent product that includes basic information and a set of child products that represent different variations of this parent product.

Adding Product Variants Directly into Vend

Important: Previously, variants were set up after saving and adding a new product. With the new Quick Variants feature, you will need to put in all the variants of your product at the same time.


1. Create and add fields to your parent product

To create a product with variants, first head to the Products tab in the side navigation menu. Next, select Products and click the Add Product button.

You will then need to create a master (parent) product. The parent product is the primary product you intend to create variants of. The parent product will also be the first variant. In this case, we are creating a T-Shirt. You will want to fill out all the standard information you would for a normal product including name, handle, SKU, price and tax.


2. Add the variants of this product

You will then want to scroll down to the Inventory section on the Add Product page; here you will find an option to turn this T-Shirt into a Product with Variants. Click on this to turn it on and begin adding your attributes.

Adding your attributes

Next, scroll down to the Variants section to add your attributes. Your attributes are the different features of your product. These attributes might include size, colour or style. You can add one, two or three attributes to your product. In this case, we will be adding three attributes for our T-Shirts.

Important: Your product cannot have more than 200 variants. If you think you will need more than three variants (attributes) for a product, you may want to split this product. For example, if you have a t-shirt with the variants colour, size, material and sleeve length you can create two products: One for the short sleeve t-shirt and one long sleeve t-shirt then three variants (colour, size and material) for each.

Adding your values

Once you have added your attributes, you will need to add values for each of these attributes. These may be the various colours, sizes or styles that your product has. To add values, begin typing them into the value field next to each corresponding attribute.

If you have more than one value, click enter or separate each one with a comma. You will notice a blue box will appear on each value confirming that it has been separated.

Once you have added the values for each attribute, you will see each product variant appear below.

If you would like to add additional information to these variant products follow step 3 below. Otherwise, you can confirm that everything looks correct and click the Save Button at the top of the page to save the product, and its variants.

Important: Editing variants after they have been created involves a more manual process. Because of this, it is important to check that everything is correct before creating a product with variants for the first time.


3. Add additional information

Now that you have a list of your variants, you can click to expand them and make a range of product-specific edits.

Reorder point and Reorder Amount

The reorder point is the quantity at which this variant product will be auto-filled the next time you create a stock order containing the product. The reorder amount is the default amount that you will order when your product hits its reorder point.

While it is important to add inventory to these products using Vend's stock order function, you can choose to add your reorder points and reorder amounts from this product edit page.

To do this, click on the variant product you would like to edit, select the inventory tab and input your desired reorder point and reorder amount.

Once you have set a reorder point for a product, when the product's inventory is lower than the set reorder point, the product will automatically be ordered (to the value of your reorder count) when you next create a stock order involving this product.

Important:

  • If this product already exists in another open or sent stock order for the same outlet it will not automatically be added to a stock order.

  • The reorder amount you set will be the amount of stock that is added to the product's current stock after it drops below its reorder point, not the new total stock amount.

Tax

If you need to specify different tax rates for some of your variant products, click the Taxes tab and change the values as required.

Pricing

Each variant product will assume the supply price, markup and retail price of the main parent product. You can adjust this on a per variant basis by clicking the variant you would like to edit and changing the desired Price fields.

Custom SKUs

Note: Every 'variation' (i.e., 'small brown', 'medium brown', 'small blue', 'medium blue') has a unique stock keeping record (SKU) and inventory value.

If you have pre-existing barcodes, you may want to change the SKU code for the product manually.

First, navigate to the Inventory section on the Add Product page, and select Enter a custom SKU.

Once this is done, you can enter the existing SKU's of your variant products in the Variants field.

It is important to note that Custom SKU's may only contain letters, numbers or the following symbols: | _ / ( ) . + # -

Note: the SKU field is not case sensitive so you can use upper or lower case characters.


4. Order in the stock for these Products

Once you have created all the product variants, you will need to add some stock. To do this head over to the Stock Control page and select Stock Order.

Note: It is important to add inventory in this way as it creates an audit trail for your product stock changes.

When you've created a new stock order, search for the product variants, adding each to the stock order. After you have added them all, you can specify the stock for each item.

Tip: Even if you already hold the physical stock in your store, processing a stock order is the best way to stock your products in Vend.

For more information on how to conduct stock orders in Vend, check out this link here.


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