How to add a Product with Variants

A Product with Variants is a group of similar products that are offered in different variations, such as size or color — each variant is a unique SKU with its own inventory, housed under a master product.

Each Product with Variants can have up to 3 attributes (e.g size, color, and material), and up to 200 unique combinations in total (small, red, cotton).

Together each unique combination forms one variant product, e.g T-Shirt - Small, Red, Cotton.

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To add a Product with Variants into Vend, navigate to Catalog -> Products on the sidebar and click the Add Product button.

Add Product

Click Add Product to open the Add a new product window. Here you can input the minimum product information required to add a product to your Vend store.

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First you can name the product (Product Name). This will be the name that appears in your reporting, inventory management, on the sell screen and your customer facing material such as barcodes and receipts.

Once the product has a name, you need to select the Product with Variants type.

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Next, select a Variant Attribute from the dropdown (e.g Size). If the variant type has not yet been created in your store, use the Search all attributes box to name your variant attribute and click Add 'X' as new attribute.

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Once the Variant Attribute has been selected, you can add your attribute Value (e.g Small, Medium, Large), separated by either pushing the Enter key on your keyboard or with commas.  

To add additional Variant Attributes, click Add Another Attribute and repeat the above steps.

For each variant created, you will need to select a SKU Code Type from the dropdown and input your SKU Code, or leave it set to Auto-generated to allow Vend to determine the SKU Code for you.

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The variant will also require a Supply Price. If the Supply Price is the same for all variants, input the value into the first variant Supply Price field and click Apply to all

  Important

It is highly recommended that you add the correct supply price before adding inventory to this product in order for the Costs of Goods Sold figure to be accurately calculated.

Finally, a Retail Price (including tax) must be added to each variant. If the Retail Price is the same for all variants, input the value into the first variant Retail Price field and click Apply to all

Once all information has been entered, click Add Product to be taken to the Edit Product page

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Now that the product has been created, you can:

  1. Go back to selling
  2. Repeat the Add Product process for additional products by clicking add another product in the green banner at the top of the screen.
  3. Input additional information for the product you just created using the Edit Product page.

Edit Product

General

Brand: Select a brand from the dropdown. If the brand has not yet been created in your store, use the Search all brands box to name the brand and click Add 'X' as new brand.

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Description: Add a description of your product. This could be details of the product, key selling points for your staff or care instructions for fragile items.

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Tags: lower-level categories that the product belongs to. Products can have multiple tags which are used for product grouping to optimize filtering and searching. These can also be used to define reporting on a certain group of products, and to set promotions.

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Product Type: the high-level category that a product belongs to. Select a product type from the drop down or select Add new product type to create a new product type. Only one product type can be selected per product.

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Images: To upload images to your product, drag them onto the add product window. This will automatically upload the image to the product you're adding. Alternatively, you can click the browse button to search your computer for images. Add all images including the variant specific images here (these will be assigned to each variant later).

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Inventory

SKU: Multiple SKUs can be recorded against a product and scanned on the sell screen. Click Add Another Code to add additional codes. For more on multiple SKUs, refer to our guide here.

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Supplier: Select a Supplier from the dropdown — if the supplier has not yet been created in your store, use the Search all suppliers box to name the supplier and click Add 'X' as new supplier.

Supplier Code: an optional code that the supplier may require to identify the product when issuing a Purchase Order.

Supply Price: will already be populated with the value you entered earlier.

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Tax

Tax: Select the tax that applies to this product using the dropdown. For more about tax in Vend, refer to our Setting up tax guide

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Price (& Loyalty)

Markup: the percentage of markup between the Supply Price and Retail Price. This will automatically be generated when a Retail Price is input, or can be used to calculate a Retail Price for a specific markup percentage.

Retail Price: will already be populated with the value you entered earlier.

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Loyalty: if you have Loyalty enabled in your store, you can select whether the product will Earn default loyalty or Earn custom loyalty.

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Variants

The Attributes and Values you created earlier will already be added, however if you wish to edit or add additional Attributes and Values, you can do so here.

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Now that you have a list of variants under This product has X variants, you can quickly edit the SKU, Supplier Code, Supply Price and Retail Price that were entered earlier at an individual variant level.

To make additional variant-specific edits, click the variant to expand it.

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Inventory:

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Tax: select an alternative tax that applies to this variant using the dropdown if different to the overall tax rate selected earlier. For more about tax in Vend, refer to our Setting up tax guide.

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Price: adjust the Markup percentage to increase or decrease the Retail Price accordingly. 

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Image: click Choose Variant Image to select the variant-specific image that you uploaded in the earlier Image section. If the image has yet to be added, click browse to upload more.

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Accounting

If you integrate with Xero, specify the Sales Account Code and Purchase Account Code.

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Save Product

To finish inputting additional information for your new product, click Save.

If you need to add or change product information at a later date, refer to our How to edit a product in Vend guide.

 

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